Laura Carolina Narvaez Martin

About the Candidate

Laura Carolina Narvaez Martin

2135 Baseline Rd.,

Ottawa, ON K2C 0C8, Canada

343-558-5814

laura.narvaez.martin@gmail.com

 

 

CAREER OBJECTIVE

 

An enthusiastic, self-motivated and well-organized professional with over ten years of administrative experience acquired in the area of Ship Management. Responsible for supporting operations, crew logistics, vetting and public relations. Always providing diligent and timely assistance to the president, deputy manager and captains, keeping smooth communication between vessels, shore and stakeholders.

 

 

PROFESSIONAL EXPERIENCE

 

Executive Administrative Assistant                                                               2012-2022

Dorval Ship Management K.K. – Tokyo, Japan

 

Marine and Vetting Department (Executive Assistant)

·       Arranged Deputy Manager and Superintendents’ business trips, flights, accommodation and local transportation means

·       Assisted in the arrangement of oil major inspections for each vessel from scheduling to billing, maintaining costs under a strict budget

·       Negotiated the communication and navigation systems for our fleet, achieving a reduction of managed budget to about 300K

·       In charge of liaising with vendors for the supply of navigational stores and tank cleaning products, required to keep the fleet smooth operation

·       Managed the company’s fleet performance databases and took the lead in the analysis and visualization of relevant data presented during the periodical management reviews

·       Assisted the Marine Superintendents in the proofreading of safety bulletins

·       Gave support to the vessels and took the lead in our office preparation, for the collection of documentation and update of manuals, required to comply during external audits

·       Arranged internal meetings and took minutes to share internally

 

Seafarer Department Assistant (Crew Logistics)

·       Managed company HRIS data entry and tracking.

·       Participated in the screening of qualified marine crew and positioning of candidates by checking required certificates, evaluations and medical conditions that comply with the company’s rules

·       Assisted in the screening of crews’ work and rest hours to approve the payroll, and also was in charge of tracking the expenses onboard for the approval of monthly cash

·       Liaise between the insurance company and the crew, and between flag authorities and the company

 

 

Crew Logistics December                                                                                                    2011-2012

Dorval Ship Management K.K. – Tokyo, Japan

 

·       Involved in the planning and execution of crew changes in coordination with manning agencies

·       Maintained an updated crew database and assisted crew while on board our fleet

·       Reviewed and filed vessels’ documents related to the crew, including lists of work/rest hours, monthly alcohol test, provision of monthly reports, among others

 

 

Operator (Sales Department)                                                                                     2011

Dorval Kaiun K.K. – Tokyo, Japan

 

·       Worked in cooperation with the chartering team on the creation and modification of efficient vessels’ voyage and stowage planning

·       Maintained close monitoring of the vessels’ movements and ensured solid communications between the vessels, our technical department, and other third parties involved in ports, providing smooth logistics to satisfy the vessels’ needs for a safe voyage and on-time development of port operations

·       Reviewed tanker contracts for the production of Bills of Lading, Freight Invoices, Demurrage Calculations, and managed documentation produced after every loading/unloading operation

 

 

Interpreter and Spanish/English Teacher                                                     2005-2011

Volunteer – Tokyo and Yamaguchi

 

·       Taught Spanish and English to a group of 5-7 retirees in Yamaguchi, Japan

·       Spanish-Japanese interpreter for Spanish speakers residing in Tokyo, Japan

 

 

International Studies – Assistant (Part-time)                                                2000-2004

International Communication New Millennium – Bogota, Colombia

·       Promoted language institutions, colleges and universities in the United States, Canada, Australia, Great Britain and New Zealand to Colombian students.

·       Assisted in the preparation of the documents required for the institution and the student visa.

·       Handled general accounting and billing.

 

 

EDUCATION

 

Tokyo University of Marine Science and Technology – Tokyo, Japan (2009 – 2011)

Bachelor of Engineering in the Department of Maritime Systems Engineering

 

National Institute of Sea Training NIST (2007–2008)

Sea Cadet (Navigation Officer)

 

Oshima National College of Maritime Technology (2005 – 2008)

Associate of Engineering in the Department of Shipping Technology

 

San Buenaventura University – Bogota, Colombia (2000 – 2003)

Completed 5 semesters out of 10 towards Bachelor Degree in Aeronautical Engineering

 

 

OTHER TRAINING

 

Tokyo Japanese Language Education Center                                                   2004-2005

1-year Intensive Japanese course

 

LSI – Auckland, New Zealand                                                                              2001-2002

English as a second Language

 

 

SKILLS & CERTIFICATES

 

Languages:    English, Japanese and Spanish (Native)

 

Computer Skills: Windows, Microsoft Office, Adobe, Zoom, Python (Basic)

 

STCW Third Grade Maritime Officer (Navigation) – 2008

 

Certificate of Qualification for Health Supervisor – 2008

 

ECDIS Generic and Specific – 2016

 

Ship Management (TMSA & ISM auditor) Certificate – 2022

 

 

GRANTS

 

Japanese Government Scholarship (April 2004 – March 2011)