Legal Administrative Assistant – Medical Defence

ABOUT GOWLING WLG

At Gowling WLG, our dedication to excellence and quality service begins with our people. As a global law firm with offices across Canada, the U.K., Europe, the Middle East and Asia, we pride ourselves on sourcing and retaining top talent who bring energy, passion and commitment to the delivery of outstanding client service.

When it comes to diversity, we not only accept it — we celebrate it, support it and thrive on it. To create an engaging and rewarding place to work, we seek to attract talented people from a diverse range of backgrounds and cultures. Our aim is to help everyone reach their full potential and achieve their personal and professional goals.

Employee satisfaction is important to us. We work hard to ensure that our people are motivated, engaged and empowered. We are guided by our firm’s Core Values – The Power of Teamwork, Always Striving to be Better, We all Bring Something Different – in all that we do.

Our diverse group of legal professionals, law students, law clerks/paralegals, legal administrative assistants and business support staff work together as a team, and are respected and valued for their individual contributions.

PROFILE

Working within our Advocacy group with a focus on Medical Defence, the Legal Administrative Assistant will perform full legal administrative work of a responsible and confidential nature for one or more professionals.

RESPONSIBILITIES

Organizing and expediting the flow of work through the professional’s practice, initiating any follow-up action as appropriate;
Working proactively in the day-to-day support of the professional’s practice;
Using initiative and good judgment to relieve the professional of administrative detail;
Preparing and organizing meeting and briefing materials for the professional and file management;
Supporting the practice group in monitoring billing matters and undertaking of administrative tasks;
Accurately preparing legal documents and correspondence with minimal direction;
Transcribing and typing legal documents and correspondence;
Liaising between the legal professionals and various internal and external individuals, groups and clients at all levels;
Managing the professional’s calendar including travel arrangements;
Any other duties as required.

QUALIFICATIONS

Gowling WLG has introduced a COVID-19 mandatory vaccination policy that requires full vaccination against COVID-19 for everyone working in or visiting its Canadian offices effective September 27, 2021.  Accordingly, an offer of employment will be conditional upon the successful candidate providing proof of full vaccination. Any exemption request will be considered on a case-by-case basis and granted only where the request meets the requirements of applicable legislation.
Legal Administrative Assistant or Administrative Assistant Diploma.
A minimum of three (3)  years’ experience working in a legal environment (litigation experience is preferred).
Good keyboard and dicta-typing skills are required.
Thorough, conscientious and strong proofreading skills.
Positive, can-do attitude and excellent problem-solving skills, with the ability to overcome challenges, to work with changing priorities, and to think ‘outside the box’ when looking for solutions.
Excellent working knowledge of Microsoft Office Suite.
Strong organizational and time management skills.
Strong written and verbal communication skills.
Ability to communicate effectively with other Firm members, with the aptitude to take care of clients’ needs in a professional and courteous manner.
Capacity to work independently, as well as in a team environment.
Ability to multi-task within a fast-paced environment.
Ability to independently learn and use electronic tools, systems and applications.