Administrative Billing Coordinator ( In-Person Recruitment Event )

n   Review and edit text narratives in dockets for accuracy

n   Provide regular invoicing to clients and process accordingly.

n   Make necessary amendments to bills and submit for production of invoices.  Review final copies and submit to professionals for signing and distribution via mail out or email.

n   Review, code and obtain approval for invoices and scan and save into the system.

n   Ensure client contact information is kept current in all systems.

n   Receive incoming payments, process trusts and refunds from future transaction deposits.

n   Liaise with accounting and accounts receivable team on the collection of payments and follow up with clients on billing requirements.

n   Process trust cheque requisitions

n   Other duties as required.

n   Minimum 3 years experience in an administrative role and/or billing experience

n   Ability to communicate effectively with other Firm members, with the aptitude to take care of  clients’ needs in a professional and courteous manner

n   Ability to use discretion when dealing with confidential information

n   Capacity to work independently, as well as in a team environment

n   Produce a high quality and quantity of work product, occasionally under tight timelines

n   Able to prioritize and to redefine priorities when necessary

n   Handle stress in a business-like manner

n   Knowledge of Microsoft Office Suite with a strong knowledge of Excel

n   Bilingualism (French/English) may be required in some offices