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ADMINISTRATION AND OPERATIONS COORDINATOR  

Organization Fondation Michaëlle Jean Foundation – FMJF

Employment type Full-time and Hybrid

Location Ottawa, Canada

Reporting Executive Director

Language requirements Fluent in English and French

Closing date for applications February 15th, 2023

Work in a meaningful environment where your team values you!
Work for an organization that is driven to bring positive social change to youth in Canada.

The Organization 
The Michaëlle Jean Foundation (FMJF) was established in 2011 following the end of the mandate of the 27th Governor General of Canada (2005-2010). The vision of the Right Honourable Michaëlle Jean and her husband, filmmaker and philosopher Jean-Daniel Lafond is to offer programs and platforms to underserved youth across the country to be active participants in developing and implementing solutions to challenges in their communities. Through its programs, FMJF supports inclusive youth initiatives and organizations nationwide, leveraging arts, education, and entrepreneurship as tools to create new solutions to pressing social issues and create opportunities for inclusive and constructive dialogues.

We’re driven by passion, optimism and teamwork as we strive to create opportunities for learning, connection, representation, growth, and change – while inspiring new generations of community leaders and advocates.
What is it like to work at the FMJF
Come find out. We are committed to the following success traits that embody our work culture and we work together to accomplish great things: diversity, equity, inclusion, fun, passion, adaptability, flexibility, teamwork, integrity, accountability, continuous learning, constant improvement, ownership and innovation.

Job profile 
Like all small organizations, you will enjoy being involved in all aspects of the FMJF, but your main responsibilities include:

Working closely with the Executive Director and Bookkeeper on the financial stewardship of the organization:
Assisting with financial record keeping, accounts payable and receivable, and financial reports.
Processing donations and issuing charitable tax receipts.
Assisting with annual Audit and coordinating Audited Financial Statements
Assisting with drafting Annual Operational Budget

Working collaboratively with the Executive Director on administrative and operational tasks:
drafting, reviewing and sending communications
organizing and preparing for meetings, including gathering documents and attending to logistics
answering and responding to inquiries and communicating messages and information
coordinating travel arrangements and processing expense claims
managing phone/internet service providers and other suppliers
planning and coordinating Board of Directors and Committee meetings, taking minutes and tracking follow-up items

Work schedule 
You will enjoy an office space to call your own on the days you come in. Our hybrid work environment also supports working from home 2 days per week. The office is open from 9 am – 5 pm, Monday-Friday, with onsite weekly staff meetings on Mondays.

Required skills/experience 
While we support an environment where you can develop your skills to support you in your role, the following is required:
A post-secondary degree, diploma or certificate in administration or finance, and/or 3 years minimum experience in a similar administrative role reporting directly to senior management.
Experience in a charitable organization is an asset.
Proficiency in oral and written communications in both official languages
Strong administrative skills, information management, financial analysis, organizational skills and excellent time management; detail oriented.
Excellent knowledge of MS Office, including Excel. Knowledge of fundraising databases/CRM
systems and experience with QuickBooks an asset
Exceptional interpersonal and communications skills, and exemplary professional attitude
You are resourceful and curious by nature, and someone who is highly organized, self-directed, proactive and an excellent problem solver

How to apply 
Please send a cover letter, your CV and 2-3 references to applications@fmjf.ca with “Administration and Operations Coordinator” in the subject line by February 15th, 2023.

While FMJF appreciates all applications, only applicants selected for an interview will be contacted.

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