Job Title: Executive Assistant
Reports to: CEO
Term: Full-Time Continuing
Primary Location: 505 March Road (and/or remote)
Evidence Partners is a successful, Ottawa-based software company in the life sciences field. Evidence Partners is dedicated to positively impacting the future of evidence-based research by helping our users conduct high quality systematic literature reviews faster and more efficiently.
DistillerSR is a SaaS platform that is used globally by researchers, pharmaceutical companies, medical device companies, governments, NGOs, and academic institutions to deliver lifechanging evidence-based research faster and more efficiently. Our software combines proprietary data management, workflow, and AI technologies that are fundamentally changing the way researchers conduct systematic literature reviews.
Reporting to the CEO, the Executive Assistant (EA) will perform a variety of administrative tasks and directly support the CEO in their day-to-day activities. The incumbent will be responsible for managing the CEO’s calendar/meetings, email inbox, travel arrangements and other day-to-day tasks associated with the CEO office.The Executive Assistant will be responsible for maintaining the highest level of confidentiality, will be well-organized, have great time management skills and be able to act without guidance when required.
Act as the point of contact for the CEO with the Leadership (Executives), employees, clients, and other external partners
Manage information flow in a timely and accurate manner
Manage the CEOs’ calendar and meeting schedule
Make travel and accommodation arrangements
Track daily expenses and prepare weekly, monthly, or quarterly reports
Assist with general office management tasks
Format information for internal and external communication – emails, presentations, reports
Taking minutes during meetings
Screen and direct phone calls and distribute correspondence
Organize and maintain online filing system
Note: Duties are not limited to those listed above. Additional duties may be assigned as required. However, reasonable accommodations will be made if all possible under business conditions.
Skills & Qualifications (Education and Experience)
5+ years experience as an Executive Assistant, Personal Assistant, or similar role and/or a combination of education and experience acceptable to Evidence Partners.
Outstanding organizational and time management skills
Excellent verbal and written communications skills
Discretion and confidentiality
Proficient in productivity applications: Microsoft Office and/or Google Workspace suites.
The ability to multitask effectively.
We are an equal opportunity employer, dedicated and committed to recruiting and selecting applicants on the basis of their qualifications. We strive to increase our diversity and encourage applications from all candidates that meet any of our requirements. Evidence Partners does not discriminate based on race, religion, color, gender, disability, age, or other protected statuses. We are focused on equality and believe that increasing diversity of thought and lived experience makes us stronger together.