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Cowater International

Position Title:            Finance and Grants Officer

Reports to:          Senior PFO


Position Location:                 Ottawa


Summary of Position:


In support of the financial and contractual administration of active projects.


Key Responsibilities:


The Finance and Grants Officer’s duties will include the following:

  • Financial administration of active DFAT programs according to Head Contract
  • Verify and code international travel expense reports. Review project expense reports and transactions from field offices overseas, convert expenditures into Australian dollars as required, and post into head office accounting records
  • Prepare bank reconciliation(s) for project bank account(s)
  • Prepare financial reports as required under the contracts with DFAT, including, but not limited to, quarterly and annual financial reports, budget variance reports, statements of eligible expenditures, etc
  • Work with Program Managers on narrative variance reporting
  • Closely monitor expenditures against project budgets
  • Work with Program Managers and Senior Finance Officer to prepare modifications to budgets
  • Prepare invoices and advance requests for review and approval by Senior Finance Officer and DFAT Program Managers. Follow up as needed.
  • Prepare Monthly and quarterly financial reporting
  • Provide support for internal finance and compliance audits across the DFAT Portfolio
  • Work in close cooperation with the Senior Finance & Grants Officer to develop and implement Program-level Finance/Operations Manuals, and support development of tools and templates for the set-up finance processes and systems for the Programs in the DFAT Portfolio
  • Analyze trial balances
  • Review field office reports and vouchers on a monthly basis
  • Ensure all items from monthly closing checklist are completed


Program Grants:

  • Monitor, track and verify all Partner Grant Payments including verification of all required documentation including financial reports and acquittals
  • Support the establishment of Partner agreement and variation templates
  • Ensure all financial records and reports are updated in the Cowater Sharepoint in a timely manner
  • Prepare payment documents related to tranches and core funding payments, including the grants checklist for review by the Senior Project Finance & Grants Officer,
  • Ensure that documentation for Partner annual audits are shared by the DFAT Programs and uploaded to the Cowater Sharepoint
  • Contribute to DFAT Program Grants and Investment Manuals and Partner Financial Guideline updates in line with Cowater and DFAT requirements
  • Process financial reconciliation and refund of the remaining funds
  • File all   grant   partner   documents in the Cowater Sharepoint
  • Provide support for internal grants audits across the DFAT Portfolio


Job Overview
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