Bilingual Legal Administrative Assistant

At Gowling WLG, our dedication to excellence and quality service begins with our people. As a global law firm with offices across Canada, the U.K., Europe, the Middle East and Asia, we pride ourselves on sourcing and retaining top talent who bring energy, passion and commitment to delivering outstanding client service.

—————————————————————————————————————————

Working within our advocacy group with a focus on commercial litigation, the bilingual legal administrative assistant will perform full legal administrative responsibilities in a confidential manner for one or more professionals.

RESPONSIBILITIES

• Organizing and expediting the flow of work through the professional’s practice, initiating any follow-up action as appropriate.
• Working proactively in the day-to-day support of the professional’s practice.
• Accurately preparing legal documents and correspondence with minimal direction.
• Transcribing and typing legal documents and correspondence.
• Liaising between the legal professionals and various internal and external individuals and clients.
• Managing the professional’s calendar, including travel arrangements.
• Preparing expense reports.
• Preparing and organizing meeting and briefing materials for the professional.
• Preparing litigation documents, including Books of Authorities and Compendium of Argument.
• Supporting the practice group in monitoring billing matters and undertaking of administrative tasks
• Any other duties as required.

QUALIFICATIONS

• Relevant post-secondary education (such as Administrative Assistant or Legal Administrative Assistant Diploma) coupled with a minimum of one year in a legal environment. Experience in litigation is an asset.
• Bilingualism (French/English) is required.
• Knowledge of Microsoft Office Suite.
• Knowledge of Litigation management programs is an asset.
• Ability to multi-task in a fast-paced environment.
• Ability to communicate effectively with other Firm members, with the aptitude to take care of clients’ needs in a professional and courteous manner.
• Capacity to work independently, as well as in a team environment.
• Strong written, oral and verbal communication skills in both English and French is required.
• Strong organization and time management skills.
• Hybrid position  in the office 3 days per week

Gowling WLG employees benefit from a hybrid work structure.

Not sure if you meet all the requirements?  If you are excited about this opportunity but your experience does not align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.