Administrative Assistant (Designated Bilingual – French and English)

Administrative Assistant (Designated Bilingual – French and English) Organization

Ministry of Labour, Training and Skills Development Division: Fair, Safe and Healthy Workplaces Division | Eastern Region, Ottawa West District Office City: Ottawa

Language of Position(s): Bilingual English/French

Job Term: 1 Temporary assignment/contract for up to 14 months with the possibility of extension

Job Code: 2A004 – Admin02 Salary: $54,809.00 – $74,538.00 Per Year Posting Status: Open Job ID: 212271 Apply Online

Bring your strong administrative, financial, and organizational skills to the Ministry of Labour, Immigration, Training and Skills Development, Eastern Region, where we are committed to advancing safe, fair, and healthy relationships in the workplace and the broader community.

Note: This position is required to report to and work from the physical work location a minimum of three days per week. Current hybrid work arrangements are subject to change.

OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism:

We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.

We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions.

Visit the OPS Anti-Racism Policy and the OPS Diversity and Inclusion Blueprint pages to learn more about the OPS’s commitment to advancing racial equity, accessibility, diversity, and inclusion in the public service.

We offer employment accommodation across the recruitment process and all aspects of employment consistent with Ontario’s Human Rights Code requirements. Refer to the “How to apply” section if you require a disability-related accommodation.

What can I expect to do in this role? In this role, you will:

• Prepare budget estimates and monthly budget reports, monitor in-year expenditures, provide input to update the financial system, provide purchasing and procurement services, and provide advice on the most efficient use of financial and material resources

• Coordinate various activities and Freedom of Information (FOI) requests for the office

• Provide human resources support • Provide a range of administrative support services for the unit

How do I qualify?

Mandatory

You must possess oral French language skills at the advanced level.

Your proficiency level will be confirmed before hiring. Financial Knowledge and Skills:

• You know the budget, accounting procedures, practices, and financial information systems.

• You have a proven ability to prepare unit budget estimates, identify expenditure problems, monitor in-year expenditures, reconcile expenditure reports, and prepare regular budget reports.

Communication and Interpersonal Skills:

• You have oral and written communication skills to respond to inquiries and prepare correspondence and reports.

• You have client service and relationship management skills to work with various clients.

• You can liaise with senior staff and management to coordinate activities.

• You have consultation skills to discuss expenditure issues and problems with management and staff.

• You can present options to decision-makers.

Organizational and Planning Skills:

• You have the ability to coordinate, implement, prioritize work and meet deadlines.

You have knowledge of administrative systems, policies procedures, practices and processes (e.g. accommodation, file retention, records management, correspondence tracking system).

• You have demonstrated experience working with word processing, spreadsheet, and presentation applications.

• You have the ability to prepare corresp ondence, reports and other information products. • You have the ability to operate/maintain common

Additional Information Address:

• 1 Bilingual English/French Temporary, duration up to 14 months, 347 Preston St, Ottawa, East Region

Compensation Group:

Association of Management, Administrative and Professional Crown Employees of Ontario Understanding the job ad – definitions Schedule: 6 Category: Administrative and Support Services Posted Thursday, March 14, 2024 Note: This ad is also available in French.

• C-LB-212271/24

How to apply:

1. You must apply online.

2. Your cover letter and resume combined should not exceed five (5) pages. For tips and tools on how to write a concise cover letter and resume, review the Writing a Cover Letter and Resume: Tips, Tools and Resources.

3. Customize your cover letter and resume to the qualifications listed on the job ad. Using concrete examples, you must show how you demonstrated the requirements for this job. We rely on the information you provide to us.

4. Read the job description to make sure you understand this job.

5. OPS employees are required to quote their WIN EMPLOYEE ID number when applying.

6. If you require a disability related accommodation in order to participate in the recruitment process, please Contact Us to provide your contact information. Recruitment services team will contact you within 48 hours

All external applicants (including former employees of the Ontario Public Service) applying to a competition in a ministry or Commission public body must disclose (either in the cover letter or resume) previous employment with the Ontario Public Service. Disclosure must include positions held, dates of employment and any active restrictions as applicable from being rehired by the Ontario Public Service. Active restrictions can include time and/or ministry-specific restrictions currently in force, and may preclude a former employee from being offered a position with the Ontario Public Service for a specific time period (e.g. one year), or from being offered a position with a specific ministry (either for a pre-determined time period or indefinitely). The circumstances around an employee’s exit will be considered prior to an offer of employment.

Remember: The deadline to apply is Tuesday, April 2, 2024 11:59 pm EDT. Late applications will not be accepted. We thank you for your interest. Only those selected for further screening or an interview will be contacted. The Ontario Public Service is an inclusive employer. Accommodation is available under the Ontario’s Human Rights Code .